Duties and Responsibilities

The Office of Administrative and Financial Affairs was established from a merger of the Office of the Comptroller stated in the Decree Law No. 124 and the Office of Support Services under the Decree-Law No. 190.

Duties and Responsibilities of the Office of the Comptroller include

a. preparing budget proposals of the university on the basis of plans and programs and monitoring their implementation with a view to ensure appropriate and efficient use of available resources such as capital, human and material resources to render services and operations effectively and economically (to the Strategy Development Office with the Law No. 5018)

b. collecting and evaluating necessary documents and statistics related to financial resources of investment programs (to the Strategy Development Office with the Law No. 5018)

c. monitoring cash and payments statuses during implementation (to the Strategy Development Office with the Law No. 5018)

 Duties and Responsibilities of the Office of Support Services include

a. carrying out services related to supplying equipment, material and vehicles

b. carrying out sanitation, lighting, heating, maintenance, repair and other similar services (some services are carried out by other support services units)

c. carrying out printing and graphic works, duplicating official papers and documents
(some services are carried out by other support services units)

d. offering civil defense services, ensuring security, protecting and controlling the environment

e. perform other similar duties to be assigned

Other support services units of the university carry many of the above-mentioned duties of our office whereas some of the duties were transferred to the Strategy Development Office (Budget Office of the Directorate of Budget and Planning Division) established under the Public Financial Management and Control Law No.5018

Since the Budget Office of the Directorate of Budget and Planning Division was subordinated to the Office of Strategy Development, Finance Division for Accruals was established to carry out other ongoing services of the Directorate of Budget and Planning Division.

As it is said in the Provision 5 of the Article 25 of the Law No. 5902 dated 29/5/2009 on Establishment of Disaster and Emergency Management Presidency that “Defense Secretariat and Defense Office that are stated in the legislation governing organization of state institutions and organizations are to be removed. Functions and services of these institutions and the duty of planning and executing services of civil defense and mobilization shall be carried out by the Office of Administrative and Financial Affairs, Support Services Units and other units established for this purpose”, staff working in the Defense Office and Civil Defense Secretariat were appointed to the Office of Administrative and Financial Affairs under the Law No 657, Article 76 upon approval of the Rector’s Office dated 04/08/2009.

    
Our office carries out procurement of appropriations in our budget as stated in the official writing of the Rector’s Office No. 869.00/266 dated 28.01.2011 on condition that they will be limited to current appropriations specified in Central Administration Budget Law of the Office,

-03.5.2 Goods and Service Purchases (Telecommunications Expenses)
06-Capital Expenditures
-06.1 Finished Goods Purchase
-06.2 Movable Capital Expenditures
-06.3 Purchase of incorporeal rights
Expenses to be made by using appropriations in 38.04.09.01, 38.04.09.02 and 38.04.09.04 layouts

and offers the following services of

1. Conducting procurement procedures of goods and services required by the Rector’s Office, Faculties, Institutes, Schools, other centers and offices (03-Goods and Services Purchase Expenses), (06-Capital Expenditures),
2. Paying telephone, electricity, water and gas bills of the university,
3. Processing procedures of permanent domestic travel allowances of the office staff and Rectorate staff, and their payment,
4. Paying hospital treatment costs, pharmacy bills, drug charges and medical surgical supplies of our academic and administrative staff (maintained by the Social Security Institution as of the date 01.01.2010),
5. Conducting accreditation procedures of grant and donations of the Rector’s Office and affiliated institutions,
6. Controlling the moveable recording procedures (incoming/outgoing control, storage, record, cancellation, transfer and counting procedures) of machinery and equipment purchases made under the Economic code (06 Capital Expenditures)
7. Performing other tasks to be assigned by the Rector’s Office

Mission

Our mission is to purchase high quality services at best price within the limits of appropriations, store and deliver them at once in order for all units to render their services successfully.

Vision

Our mission is to become a leading office equipped with technological facilities reflecting all modern and scientific developments in its services, and become a model to all other units of the university with the service it offers by its specialized, creative and innovative staff.